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Information Management

DMWG Leadership

Chair: Kim Hoke, MO

Vice Chair: Vacant

The ECOS Data Management Work Group (DMWG) was established in 1998 to address information management issues in the States and to work jointly with the U.S. Environmental Protection Agency.

Next Meeting

2014 ECOS Fall Meeting, Newport, RI
August 31-September 2, 2015


Past DMWG Meetings

March 31, 2014, Sausalito,CA


September 16, 2013, Arlington, VA

DMWG E-Enterprise PPT
Signed EELC Charter
E-Enterprise Conceptual Blueprint Executive Summary

March 4, 2013, Scottsdale, AZ

CROMERR handout
E-enterprise Memo and Papers
E-enterprise PPT

March 19, 2012, Austin, TX

Introduction to eDiscovery - Jurgen Koch (TCEQ)
eDiscovery on the Cheap - Roy Walker (OK DEQ)

January 25, 2012, Conference Call

September 25, 2011, Indianapolis, IN

DMWG Agenda

EPA OECA Issues Update
What Your CIO Should Be Telling You

March 28 - 30, 2011, Alexandria, VA
EN Coordinator Kurt Rakouskas - Exchange Network Overview & Update

August 29, 2010, Whitefield, New Hampshire
AA Malcolm Jackson Presentation
Meeting Notes

July 28, 2010 Conference Call; Agenda
June 23, 2010 Conference Call; Agenda

May 26, 2010 Conference Call; Agenda

March 23, 2010 Sausalito, CA
Meeting Notes
Linda Travers - EPA CIO Briefing
Kong Chiu - EPA Greenhouse Gas Reporting Rule IPT Update

February 22, 2010 Conference Call; Agenda

January 11, 2010 Conference Call; Agenda

November 30, 2009 Conference Call;Agenda

September 21, 2009, Whitefish, Montana
Meeting Agenda
Meeting Notes
Lisa Schlosser - EPA OEI Update
Melanie Morris (MissDEQ) - ICIS NPDES
Mitch West - Exchange Network Update

January 26, 2009 Conference Call
Meeting Notes
Draft Resolution for Spring Meeting

2008 ECOS Annual Meeting
September 21, 2008; Branson, MO
DMWG Agenda; Meeting Notes (09-21-08)

ECOS approved two resolutions sponsored and supported by the DMWG. Go to the Resolutions section below and click to read: Resolution 08-16: Long-Term Financing for the National Environmental Information Exchange Network and Resolution 08-17: State/EPA Environmental Information Management and Technology Leadership Council

2008 ECOS Spring Meeting
New Orleans, LA

Draft Meeting Notes

Environmental Information and Technology Leadership Council

The State-EPA Environmental Information Technology Leadership Council (EITLC) will host a webinar on E-Discovery on Thursday, January 19th from 12:30-2:00pm EST. An agenda and call logistics will be distributed in January.

The Co-Chairs are excited to announce this first in the new EITLC series of webinars, and hope that you will be able to join. The webinar will address how agencies can safely manage electronically-stored data to comply with Freedom of Information Act (FOIA) requests, as well as provide the required information in the event of litigation. Presenters will discuss this evolving field, which gives rise to security, legal, and privacy issues, and is an increasingly important topic for IT departments at all levels of government agencies. You will have the opportunity to learn about how E-Discovery is being implemented at EPA as well as at state agencies. The webinar will include ample time for open discussion and Q&A.

If you have any questions, please contact Lee Garrigan at ECOS.

Previous EITLC Meeting Agendas, Notes, and Issues are now posted on the EITLC Wiki

Tuesday, May 11, 2010

EITLC 2010 Annual Meeting

Philadelphia, Pa

EITLC Organizational Meeting Materials

Steering Committee Conference Call
March 11, 2009

Agenda; Meeting Notes
Governance Charter
Revised 2009 Issue List

Initial Organizational Meeting
December 10, 2008
Phoenix, AZ

Agenda; Meeting Notes
Interim Governance Charter
2009 Draft Issue List

National Environmental Information Exchange Network

About the NEIEN and State Success Stories (03-28-11)

Perciasepe Memo (OEI) to Regions on Data Flows


ECOS Statement on GAO Report 11-381 on Drinking Water Data Quality: ECOS Statement


EPA's Response to ECOS' May and July 2009 Letters

August 7, 2009 EPA Letter from AA for OECA Cynthia Giles and Acting AA for OEI Linda Travers.

ECOS Letters to Administrator Jackson on ICIS-NPDES Data Exchange Alternatives
ECOS sent a follow-up letter to Administrator Lisa Jackson on July 29 expressing states' continued concern with both the selection of a data exchange alternative for ICIS and with the policy process. Read or download:
July 29, 2009 ECOS Letter to Adm. Jackson.

ECOS sent comments in a May 29, 2009 letter to U.S. EPA Administrator Lisa Jackson in support of the States' position that EPA erred in its conclusion in the analysis of alternative approches for exchanging data with ICIS. The comments stem from a recent EPA request to States for input on the ICIS Alternatives Analysis for exchanging data with ICIS-NPDES. The Integrated Compliance Information System (ICIS) supports the information needs of the national enforcement and compliance program as well as the unique needs of the National Pollutant Discharge Elimination System (NPDES) program. According to EPA, ICIS will integrate data that is currently located in several separate data systems.

The ECOS letter transmitted individual state ten-year estimates of costs to implement and maintain ICIS-NPDES Data Exchange Alternatives and urged the agency to adopt an approach consistent with Alternative 2. Read or download:
ECOS May 29 letter to Administrator Jackson.

ECOS Urges U.S. EPA to Reconsider Preferred Alternative on ICIS Data Exchange
On November 14, 2008 the Co-Chairs of the ECOS Data Management Work Group (DMWG) sent a letter to U.S. EPA expressing concerns with the findings in the recently published Alternatives Analysis for exchanging information between state compliance information systems and EPA's Integrated Compliance Information System (ICIS). The letter expresses the concerns with the data management burden associated with the proposed approach and encourages EPA to work with the states to further refine the design of the ICIS data exchange mechanism so that state cost concerns are adequately addressed. Click on Letters (below) to view a copy of the letter.

Cross-Media Electronic Reporting Rule (CROMERR)

Application deadline was January 13, 2010
Federal Register Notice:
Extension of Cross-Media Electronic Reporting Rule Deadline

CROMERR Applications by States - ECOS Map (2-22-10)

Need Help? The Oklahoma Department of Environmental Quality welcomes you to visit their CROMERR website:

EPA CROMERR Map September 14, 2009

EPA (Giles-Travers) Response Letter to ECOS (Gieselman)
September 18, 2009 EPA Response - CROMERR

ECOS Planning Committee Letter to AA for OECA Giles on CROMERR
The ECOS Planning Committee sent an August 20 letter to EPA Assistant Administrator for the Office of Enforcement and Compliance Assistance, Cynthia Giles, expressing the difficulties some states are having with EPA's security expectations for electronic submissions under CROMERR. Read or download the letter:
August 20, 2009 CROMERR

DMWG Chair Letter to States (May 20, 2009)

ECOS Letter to USEPA Outlining State Concerns (May 22, 2007

State Information Technology Profiles:

Policy related to Information Management


DMWG Notes 3-19-12

(March 30, 2012)

DMWG Meeting Notes 08-29-2010

(September 20, 2010)

DMWG Agenda 1-11-10

(January 22, 2010)

Meeting Notes DMWG 9-21-09

(October 13, 2009)

The Exchange Network Continues to Break New Ground

(March 27, 2006)
Presentation by Jon Sandoval at the 2006 ECOS Spring Meeting about the Exchange Network Leadership Council.

Enabling Access, What Does the Exchange Network Look Like?

(March 27, 2006)
Presentation by Mitch West or OR at 2006 ECOS Spring Meeting.

CROMERR (Cross Media Electronic Reporting Rule): Highlights and Implementation Status

(March 27, 2006)
Presentation by Adele Vogelgesang of OH EPA at the 2006 ECOS Spring Meeting.